Important: – The only people who can sign contracts for Baylor (and that includes any department within Baylor) are the President, the Vice-presidents, and people who have specific permission in writing from the President to sign contracts. Sometimes it is not completely clear whether or not a document you have been given to sign is a contract. When in doubt, contact the Office of General Counsel (OGC) at 710-3821. More than likely, if the document constitutes an agreement to pay someone or be paid by someone – you should not sign it. It will need to be signed by the Provost.
Depending on the contract, there are different processes for getting a contract signed:
|Is the contract related to research or a grant?||Contracts or grants that provide funding or other commitments toward faculty research and scholarship pursuits must be routed through the Office of Sponsored Programs for review. Such agreements undergo a separate and distinct routing and approval process before they are signed by the University official. If you are in receipt of such an agreement, please contact the Office of Sponsored Programs at (254) 710-3757 so that this process may be initiated in a timely manner.|
|Is the amount of the contract $10,000 or greater?||All contracts of this magnitude must be reviewed by the Office of General Counsel (OGC). Follow these guidelines:OGC contract review guidelines.|
Does the contract include Indemnity, Hold Harmless, Exculpatory, and/or Waiver Clauses?
Click here for an example of such a clause.
|If the contract contains such clauses, or if it asks Baylor to waive liability or waive a warranty, or if the other party attempts to limit its liability to acts of "gross negligence" or "willful misconduct," the agreement must be forwarded to the Office of General Counsel (OGC) for review. Follow these guidelines:OGC contract review guidelines.|
|All other contracts||You have the option of forwarding the contract directly to the Provost for signature. Follow these guidelines:Provost contract review guidelines .|
If a contract is for less than $10,000 dollars, and does not include Indemnity, Hold harmless, Exculpatory or Waiver Clauses, you have the option to skip Office of General Counsel (OGC) and forward it directly to the Office of the Provost for review and signature. If you do decide to skip OGC review, you are responsible for both the substance of the contract and for making sure the contract is legal and does not expose Baylor to too much risk. Here are the guidelines: