Baylor > Chair Resource Center > Financial Matters > Travel  > Booking a trip

Booking a trip

How to book a trip for an individual traveler:

Get the trip pre-approved --
  • For faculty/staff travel -- The chair should approve departmental travel before the trip. The staff or faculty member should complete a travel authorization form (TAF). The chair should make sure the funds will be available to cover the trip; then the form should be signed by the chair and a copy should be filed in a central departmental location.

  • For the chair's travel -- The chair should get his/her trips pre-approved by turning in a travel authorization form (TAF) to the dean.

Buy a plane ticket -- You have two choices:

Make Hotel reservations -- Pay with the traveler's personal credit card or a Baylor Travel Card, and get reimbursed through the Travel Expense Report process.

Rent a car -- For information about renting cars locally, click here: Vehicle Rentals in Waco. For information about renting cars our of town, click here:Vehicle Rentals Outside of Waco.

Or, provide for other transportation (shuttles, etc.) -- Pay with the traveler's personal credit card or a Baylor Travel Card, and get reimbursed through the Travel Expense Report process.