From time to time, you may have need to pay people beyond your regular departmental payroll. Here are some of the common scenarios and how they should be handled:
International payees – There are special considerations any time the person to be paid is from another country. For any international payee, please refer to this website: International Payees, and please contact LuAnn Pickens, Manager of Payroll Services, at 710-8564 before promising or making payment. If you plan to pay by hand-delivered check please be aware of these guidelines: Cutting a check.
Paying a guest speaker/guest performer (not a Baylor employee or student) – You can pay guest speakers who are not Baylor employees or students through the TRAX voucher process. Be sure to do these things:
Paying a Baylor employee or Student – A voucher is almost never the correct way to pay a Baylor employee (faculty or staff) or student. If you need to pay a Baylor employee or student for work performed outside his/her normal duties (for example, for playing the piano at a reception), please contact Barbara Wolff, Director of Payroll, at 710-8564 before promising or making payment.
Paying for short projects/temporary help – Sometimes departments have short term needs or projects for which they use outside (non-Baylor employees or students) help. For example, a department might have someone come in between semesters to help with filing or to answer the phones while a regular employee is away. These people must be paid as temporary employees and cannot be paid with a voucher. For information on how to correctly pay a temporary employee, please contact Barbara Wolff, Director of Payroll, at 710-8564 before promising or making payment.