Baylor > Baylor Event Services > Event Services Request Form

Event Services Request Form

*Required Fields

Please Select Your Baylor Affiliation

Baylor Department (Faculty/Staff on behalf of a department at Baylor)

Baylor Students

External Groups (Includes faculty/staff if the event is not for a division within the University)

Baylor Department

* First Name:		* Last Name:
* Department:		* Box Number:
* Phone:		* Email:
Fax Number:		Department Account:

Students

* First Name:		* Last Name:
* Local Address:		* City:
* State:		* Zip Code:
* Phone:		* Email:
Organization:

External Group

* First Name:		* Last Name:
* Street Address:		* City:
* State:		* Zip Code:
* Phone:		* Email:
Fax Number:		Organization:

Event Information

* Event Name:
Event Type:	Meeting	Recurring Meeting	Banquet
	Lecture/Class	Performance	Other
* Event Description:
Event Start Date:
Event End Date:
Event Time:	: am pm to : am pm
Load-in Time:	: am pm
Load-out Time:	: am pm

Event Sponsorship:
Event Sponsor:
Is this a repeat sponsor?:		Yes \| No
Does this event involve a corporate sponsorship?		Yes \| No
Approximate number of guests/participants:
Baylor University's President, Regents and/or members of the Executive Council will be present at this event. Please be sure to request the President's appearance by filling out this form. As you compile the guest list for your event, please plan on requesting your list from Banner through University Development using their secure online form found at www.baylor.edu/devnet/list.

Needs/Requests Event Location
I have booked the location for my event.

Name of event location:

I am requesting BES assistance with booking the event location.

Event Location Preference 1:
Event Location Preference 2:
Event Location Preference 3:

Event location is not needed.

Audio/Visual and Technical Support
I am requesting BES assistance with audio/visual technical support.

Please leave a brief description of your equipment needs below:

Communications
I am requesting BES assistance with print and/or electronic communications. (invitations, printed program, name tags, RSVP/registration management, etc.)

Please leave a brief description of your communication needs below:

Catering
I plan to or already have ordered food for my event.
I am requesting BES assistance with planning a custom menu.
Catering not needed.

Event Design
I am requesting BES assistance in designing the look of my event.

Floral Only
I am requesting BES assistance in ordering floral for my event.

Additional Information:

Submit

Please note: The form you are about to submit is a request only, not a confirmation. After submission this form will be reviewed by the BES department and you will be contacted about availability and any additional applicable requirements including payment, contracts, etc.

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Page last modified: 8:43 am, May 1, 2013