Frequently Asked Questions
1. What is the refund policy?
Cancellation Prior to the First Day of Camp:
Students or parents who cancel registration by 3:00 pm on the Friday prior to the start of camp are eligible to receive a full refund of camp tuition minus the non-refundable deposit. Please call the camp office by this date if you must cancel your registration and would like a refund. You can expect your refund in two to four weeks after cancellation.
Cancellation Following the Beginning of Camp:
Students or parents who fail to notify the camp office of their intent to cancel registration by 3 p.m. on the Friday before camp begins are ineligible to receive a refund of camp fees. Due to the advance deadline for room and board reports to the University Host, those cancelling registration on or after the first day of camp will not be eligible for a refund.
2. How do I contact my child?
If you need to contact your child, you may call the camp office at (254) 710-4211 between the hours of 8:00 AM and 5:00 PM. Our administrative assistant will deliver the message to the counselor who supervises your child. In the event of an emergency after business hours, you may call campus security at (254) 710-2222 or the main number of the dormitory in which your child is staying. Dormitory contact numbers may be obtained upon check-in on the first day of camp.
We discourage the use of cell phones as they are easily stolen and they interfere with rehearsals and lessons. Students may not make personal calls from the camp office. Payphones are available throughout each building.
3. How do I send mail to my child?
Baylor University Summer Music Camps
Letters and packages may be sent to students care of the camp office. All letters and packages must bear the information listed below:
Name of Camper (c/o Lori Clifton)
One Bear Place #97408
Waco, TX 76798-7408
Most packages require a two-day delivery period. Mail sent during the latter part of the week may not arrive until the following Monday. The Office of Summer Music Camps will not be responsible for returning packages delivered following the conclusion of a camp.
4. When is the final concert or recital?
Each camp concludes with a grand concert or recital showcasing students' musical preparation throughout the week of rehearsals. The final concert or recital takes place on the final day of camp. Parents, family, and friends are invited to attend. For instrumental and choral music camps, the finale concert will take place in Jones Concert Hall. The String Quartet Conference will hold a recital in the Armstrong Browning Library. The Summer Keyboard Institute and Pipe Organ Encounter will hold concluding recitals in Roxy Grove Hall. Specific information will be sent to participants in the weeks prior to camp.
For most concerts, a compact disc recording will be available for $20 upon conclusion of the camp. For instrumental ensembles, CD order forms will be available immediately following the concert. Compact discs will be mailed approximately four weeks after the close of the camp. We will mail the CDs to the address provided on the original camp registration form.
5. How do I order a compact disc of the final concert or recital?
For most concerts, a compact disc recording will be available for $20 upon conclusion of the camp. For instrumental ensembles, CD order forms will be available immediately following the concert. Compact discs will be mailed approximately four weeks after the close of the camp. The CD(s) will be mailed the address provided on the original camp registration form.
To order a compact disc of the finale concert or recital, you may either obtain an order form at the conclusion of the concert or you may contact the camp office at (254) 710-4211.
6. Is parking available when I arrive on campus?
Parking is limited on campus. All participants who are driving to camp must report their vehicle to the camp office and obtain a temporary parking permit. Parking information will be available upon registration on the first day of camp. Parking is open to the public on weekends; however, parking regulations are in effect Monday through Friday.
For campus maps, Click Here. The McCrary Music Building is #65 on the map.
7. What if my child must arrive late or leave early?
If a camper will be arriving late to the camp, please notify the camp office in advance as of the exact time we can expect he/she to arrive.
We understand that a camp participant may be required to leave for circumstances related to illness or family emergency. In the case that a participant considered to be a minor must leave the camp, a parent or guardian must notify the camp office at (254) 710-4211. The counseling staff will then be notified, and we will provide assistance to the student in making arrangements for departure.
8. Can I send my child the camp a day early? Can my child stay an extra night following the camp?
No. Staff will not be available to supervise students prior to the first scheduled day of camp or following the conclusion of camp. Baylor dormitories cannot accommodate early arrivals or late departures. Please make travel arrangements so that your child arrives on the first day and leaves at the conclusion of the camp on Saturday.
9. When should my child be picked up on the last day of camp?
The concerts for High School and Middle School Band and Orchestra Camp will begin at 9 am and should conclude by 12:00 or 12:30 pm, at which time the students will be dismissed to their parents. The final concert for Choir should also conclude by noon on Saturday.
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