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Transaction Tracking


*Remember tracking features, drill-down capabilities, and reports available through TRAX. Consult TRAX, or contact the TRAX helpline, x 8704, if needed.


Also, source document numbers are often referenced in transaction activity line descriptions and should be used in tracking/researching transactions.


Budget Adjustments

To check the status of requested budget adjustments or for assistance with budget entries posted, contact the Budget Office, x 2663.

Actual Revenues

An amount credited to a revenue code may be tracked by referring to the corresponding departmental deposit (DD) form.

A decrease to a revenue code may be tracked by researching the related voucher. The requesting department would have initiated a voucher for an amount less than $5,000; Accounts Payable would have initiated a voucher for an amount of $5,000 or greater.

Actual Expenditures

To research a Journal Voucher (JV), contact Accounting, x 3454.

To inquire about a voucher not entered by the Investigating Department, contact Accounts Payable, x 2415.

To research a payment made to Diners Club, contact Accounts Payable, x 2415.

Encumbrances

To cancel a PO or reduce the remainder of a standing order, contact Purchasing, x 1561.