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Frequently Asked Questions




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Early Registration

1. What if I cannot register at my specified Early Registration time?
2. Where can I find my registration time once it appears on BearWeb?

Grading Policy Change

1. Will all students be affected by the changes in the grading policy at the same time?
2. Will instructors be required to assign plus and minus grades?
3. Baylor's current policy states that students can only retake courses in which they have made a grade of D or F without seeking permission from the appropriate academic dean. Under the new policy, what about grades of C-? Will students be able to repeat courses in which they have made a C- without seeking permission?
4. How will this change affect the minimum grades necessary for prerequisites? If the prerequisite for a course required a C in the past, will I still need to earn a C or will a grade of C- be sufficient?
5. If my department wishes to change a prerequisite in light of the new grading scale, what should we do?
6. Who are the members of the Grading Policy Implementation team?
7. How will this change in policy impact grades or grade points that students have earned in the past?
8. How does the new grading scale, including available grades and their grade point values, compare to those prior to Summer 2014?
9. Which populations of students will be impacted by the changes in grading policy?
10. Haven't graduate and seminary courses had the option for "minus" grades for quite some time already?
11. Does the change in numeric grade point values affect what grade I need in order to fulfill graduate school requirements?
12. Does Baylor have a set standard that equates a percentage in a class to a specific letter grade?
13. As a student, how will I know if an instructor plans to use minus grades in one of my classes?
14. As an instructor, what do I need to do if I want to use minus grades in one or more of my classes?
15. Will the GPA requirements for Latin honors remain the same in the light of the new grading policy?

Records

1. Where can I get a statement of academic standing or verification of enrollment?

Registration

1. Why can't I register or drop/add on BearWeb?
2. How can I audit a class, take a class pass/fail or take more than 18 hours in a semester?
3. If I have a DF or WF on my transcript from a past term, how does that affect my GPA?
4. How do I register for a closed class?

Transcripts

1. How many transcripts can I order in one week?
2. What do you charge for a transcript?
3. Will you send my transcript electronically?

Transfer Credit

1. How can I determine if a course I want to take elsewhere is equivalent to a Baylor course?
2. If a course I intend to take IS found using the Equivalent Course Tool (ECT), do I need to submit an Equivalent Course Request (ECR) in order to take the course?
3. What are the steps for the Equivalent Course Request approval process?
4. What are the deadlines for submitting an Equivalent Course Request?
5. What documentation will I need when I submit an Equivalent Course Request?
6. How does Baylor determine which courses are equivalent?
7. Does Baylor accept online courses?
8. How often do course equivalencies change?
9. Assuming that a course is equivalent, how do I know if the course will satisfy a requirement within my degree plan?
10. When I click on the link for the Equivalent Course Tool, my browser keeps spinning and nothing comes up. Is there something wrong with the Equivalent Course Tool?
11. The transfer credit policies use the terms "pre-matriculation" and "post-matriculation". What is the difference?
12. After I have completed a course elsewhere, what address should I use when sending a transcript to Baylor?
13. How can I tell if my completed transfer work has been added to my Baylor record?
14. Can I earn credit by exam at Baylor?

Waitlist

1. Will there be any limit on the number of students that can be added to a particular Waitlist?
2. Will time conflicts with other registered or Waitlist classes be allowed?
3. Are students allowed to Waitlist a course that they are either enrolled or Waitlisted for?
4. Are any students excluded from using a Waitlist?
5. Will a field be added to the web Schedule of Classes to communicate the Waitlist status?
6. Will students be able to see where they are on a Waitlist?
7. Are students added into Waitlisted courses automatically?
8. When does Waitlisting open?
9. Is the student guaranteed a seat if they get on a Waitlist?
10. How are students notified when a seat becomes available on a Waitlisted class?
11. Which email address will the student receive the notification?
12. What happens if a student drops a class that has an active Waitlist?
13. Is there a maximum number of hours a student can Waitlist?
14. Is a student left on the Waitlist if they don't register within the 24 hours?
15. Are Waitlisted classes counted toward the student's credit hours?
16. Do registration restrictions prevent a student from registering for a Waitlisted class?
17. What do Waitlist Maximum, Actual, and Remaining mean under ‘Look Up Classes'?
18. What happens if the student misses the 24 hour timeline and still wants the class?
19. What happens if the student is placed on Academic Suspension?




Early Registration

1. What if I cannot register at my specified Early Registration time?
You will have continuous access to register, add, and drop classes 24 hours/7 days per week via BearWeb through the first 5 days of the semester. You should plan to register as soon as possible once your early registration time arrives in order to have the best selection of available classes.

2. Where can I find my registration time once it appears on BearWeb?
Once you log on to BearWeb, select ‘student services & financial aid'; then ‘registration'; and finally ‘registration status'. Under ‘registration status', your date and time that you can register for classes will appear.

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Grading Policy Change

1. Will all students be affected by the changes in the grading policy at the same time?
Yes. Any changes under the new policy will go into effect for all students in Summer 2014.

2. Will instructors be required to assign plus and minus grades?
No. As was the case in the past with plus grades, the use of plus and minus grades will be at the discretion of the instructor. Students should refer to individual course syllabi to determine how instructors intend to use the grading scale.

3. Baylor's current policy states that students can only retake courses in which they have made a grade of D or F without seeking permission from the appropriate academic dean. Under the new policy, what about grades of C-? Will students be able to repeat courses in which they have made a C- without seeking permission?
Students having earned a C- or lower will be able to repeat the course without seeking permission from the appropriate academic dean.

4. How will this change affect the minimum grades necessary for prerequisites? If the prerequisite for a course required a C in the past, will I still need to earn a C or will a grade of C- be sufficient?
Students must still earn the same prerequisite grade(s) for a given course as before. The implementation of minus grades will not change these requirements.

5. If my department wishes to change a prerequisite in light of the new grading scale, what should we do?
Departments that would like to make a change to a prerequisite should begin the Electronic Course Action Request process as soon as possible. These changes will need to be approved by all of the necessary curriculum committees by Monday, February 3, 2014 in order for them to be effective with the Summer 2014 term. For more information about the Electronic Course Action system, click here: www.baylor.edu/provost/index.php?id=73689

6. Who are the members of the Grading Policy Implementation team?
Wes Null, Provost's Office, Chair
Sally Firmin, Academic Support Programs
Krys Goree, School of Education
Jonathan Helm, Office of the Registrar
Deanne Kramer, CASA
Leah Jackson, Law School
Lesa Lawson, Office of the Registrar
Margaret Lemon, ITS
John Lowe, University Libraries
Joyce Miller, University Advisement
Kathleen Morley, IRT
Dennis Myers, School of Social Work
J. T. Rose, Finance, Insurance, & Real Estate
Laine Scales, Graduate School
Barb Symm, HHPR
JoAnn Tsang, Psychology and Neuroscience/Faculty Senate
Dennis Tucker, Truett Seminary

7. How will this change in policy impact grades or grade points that students have earned in the past?
The change in policy will not impact grades or grade point values from the past. The changes will only impact grades for Summer 2014 and thereafter.

8. How does the new grading scale, including available grades and their grade point values, compare to those prior to Summer 2014?
Please refer to the chart available at http://www.baylor.edu/registrar/doc.php/202485.pdf to compare the grades and grade point values used through Spring 2014 to those that will be used beginning in Summer 2014.

9. Which populations of students will be impacted by the changes in grading policy?
The changes in policy will impact undergraduate, graduate, and seminary students.

10. Haven't graduate and seminary courses had the option for "minus" grades for quite some time already?
Although graduate and seminary courses have had the option for minus grades, the numeric grade point values were different from what the Faculty Senate proposed based upon the practices of peer institutions. Therefore, this change will bring these grade point values in line with those proposed by the Faculty Senate and other university bodies.

11. Does the change in numeric grade point values affect what grade I need in order to fulfill graduate school requirements?
You will need to earn a grade of C (2.0) in order for a course to fulfill a graduate school requirement.

12. Does Baylor have a set standard that equates a percentage in a class to a specific letter grade?
No. Equating a percentage in a class to a specific letter grade will vary depending upon instructor, class, and/or college/school.

13. As a student, how will I know if an instructor plans to use minus grades in one of my classes?
Students should check each course syllabus to see if the instructor intends to use minus grades. Instructors are required to include grading scales in their syllabi.

14. As an instructor, what do I need to do if I want to use minus grades in one or more of my classes?
In order to use minus grades, instructors must include minus grades as part of the grading scale that is communicated through course syllabi at the beginning of each semester.

15. Will the GPA requirements for Latin honors remain the same in the light of the new grading policy?
Yes. The GPA requirements for Latin honors will remain the same.

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Records

1. Where can I get a statement of academic standing or verification of enrollment?
The Office of the Registrar - Suite 380 Robinson Tower

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Registration

1. Why can't I register or drop/add on BearWeb?
BearWeb registration closes after the first week of classes. You must go to The Office of the Registrar - Suite 380 Robinson Tower.

2. How can I audit a class, take a class pass/fail or take more than 18 hours in a semester?
Get permission and a petition from your academic Dean's office:

Arts & Sciences, 110 Burleson

Business, 204 Hankamer

Education, 119-A Burleson

Engineering, 210 Rogers

Music, 105 Roxy Grove

Nursing, C107 BSB

Social Work, 124 SPKG

3. If I have a DF or WF on my transcript from a past term, how does that affect my GPA?
A grade of DF or WF (last used for Spring 2013) calculates in your GPA as a grade of F.

4. How do I register for a closed class?
A closed class means that the enrollment has met maximum capacity. You may contact the academic department and request they issue a permit. If they do, go to the Add/Drop option of Bearweb and enter the five-digit CRN (course reference number) of the course and SUBMIT.

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Transcripts

1. How many transcripts can I order in one week?
Ten.

2. What do you charge for a transcript?
No charge.

3. Will you send my transcript electronically?
At the moment we do not have access to send transcripts electronically.

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Transfer Credit

1. How can I determine if a course I want to take elsewhere is equivalent to a Baylor course?
Course equivalencies can be found using the Equivalent Course Tool.

2. If a course I intend to take IS found using the Equivalent Course Tool (ECT), do I need to submit an Equivalent Course Request (ECR) in order to take the course?
No. Once you have found the course you intend to take using the Equivalent Course Tool, you should use the print feature to print a copy of the equivalency for your records. Before enrolling in the course, however, you need to make sure that you have read all transfer credit policies carefully to ensure that you are eligible to complete any additional transfer courses.

3. What are the steps for the Equivalent Course Request approval process?
The steps are as follows:
-Once submitted, your request will be reviewed by the Office of the Registrar to determine if you are eligible to transfer hours at this point in your Baylor career (please refer to the post-matriculation transfer credit policies for more information).
-If approved by the Office of the Registrar, your request will be reviewed by the appropriate academic department to determine if the requested equivalency is acceptable for transfer.
-Once the review is complete, you will receive an email instructing you to check the results of the request by clicking the "View My Requests" link on the ECR web page.
At any time, a student can check the status of their requests by clicking on "My Requests" at the top right of the opening page of the ECR process.

4. What are the deadlines for submitting an Equivalent Course Request?
The deadlines are as follow. Students MUST meet these deadlines if they expect to have a request considered for the term indicated.
-For all summer terms, student requests must be received by MAY 15th.
-For all fall terms, student requests must be received by AUGUST 15th.
-For all spring terms, student requests must be received by DECEMBER 15th.

5. What documentation will I need when I submit an Equivalent Course Request?
When submitting an Equivalent Course Request, students must have the following information/documentation regarding the course they would like to take elsewhere. Students should have this information at hand prior to starting a request:
-Name of Institution and the state in which it is located
-Title of course
-Course prefix and number
-Credit hours
-Course description from the catalog
-Course syllabus (as recent as possible)
-Name of textbook (Name, author, and edition)
Students also must have the following information about the potential Baylor equivalent course:
-Course prefix and number
-Credit hours

6. How does Baylor determine which courses are equivalent?
Equivalent courses are determined by department chairs based upon the following course characteristics: course description, textbook, course objectives, assignments, number of credit hours, course prerequisites, and program quality (determined based on a process designed by Institutional Research and Testing in consultation with the relevant department chair and the Vice Provost for Undergraduate Education). Courses found using the Equivalent Course Tool have already been determined as equivalent.

7. Does Baylor accept online courses?
Courses taught electronically or in hybrid (meaning partly electronic or partly face-to-face) format are acceptable provided that they meet all other expectations with regard to the course characteristics used to determine equivalencies (see question #5).

8. How often do course equivalencies change?
Department chairs participate in an equivalent course review process every three years. The review takes place during the summer, and any changes made are effective for the following summer. The last review was completed in May/June 2012, and the next review will be completed in May/June 2015.

9. Assuming that a course is equivalent, how do I know if the course will satisfy a requirement within my degree plan?
To answer this question, students need to check their degree audit to determine where the course fits within their academic requirements. For accurate information, be sure to contact your assigned academic advisor. You can find contact information for your advisor by logging into Bearweb and then following "Student Services and Financial Aid", then "Advisement", and finally "Advisement Contact Information".

10. When I click on the link for the Equivalent Course Tool, my browser keeps spinning and nothing comes up. Is there something wrong with the Equivalent Course Tool?
No. If this occurs, the problem is with the browser that you are using, not with the Equivalent Course Tool. If you experience this problem, you need to clear the history in your browser, including the "cookies". Once you have cleared the history and all cookies (which will empty the cache), restart the browser and try the Equivalent Course Tool again. That should fix the problem. If you are using Mozilla Firefox or Internet Explorer as your browser, switching to Safari or Google Chrome may fix the problem as well. If you experience further difficulties, contact the Baylor HELP desk at (254) 710-HELP (4357).

11. The transfer credit policies use the terms "pre-matriculation" and "post-matriculation". What is the difference?
Pre-matriculation means before enrolling as an official Baylor student. Post-matriculation means after a student has officially enrolled at Baylor. A student's matriculation date is the date they begin coursework at Baylor.

12. After I have completed a course elsewhere, what address should I use when sending a transcript to Baylor?
The address to use is as follows:

Office of the Registrar
Attn: Transfer Credit Evaluation
One Bear Place #97068
Waco, TX 76798

13. How can I tell if my completed transfer work has been added to my Baylor record?
Students should check their degree audit using BearWeb to determine if transfer work they have completed has been added to their Baylor record. Nothing is added to a student's record until the Registrar's Office has received an official transcript.

14. Can I earn credit by exam at Baylor?
The Office to contact at Baylor regarding credit by exam originally earned at another institution is the Office of Institutional Research and Testing.

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Waitlist

1. Will there be any limit on the number of students that can be added to a particular Waitlist?
Baylor plans to provide an unlimited capacity to section Waitlists so that the University can accurately gauge the full demand for individual courses.

2. Will time conflicts with other registered or Waitlist classes be allowed?
While time conflicts are not allowed on a student's schedule, the student can choose to be on a Waitlist even if the Waitlisted class has a time conflict with another class on the schedule. When the student is notified of an opening, the student will have to decide which class to take. If the Waitlisted class is preferred, the student must drop the currently enrolled class before adding the Waitlisted class.

3. Are students allowed to Waitlist a course that they are either enrolled or Waitlisted for?
A student may not Waitlist for multiple sections of a course or Waitlist for a section when they are already registered for another section of the same course.

4. Are any students excluded from using a Waitlist?
No student groups will be excluded from a Waitlist.

5. Will a field be added to the web Schedule of Classes to communicate the Waitlist status?
At this time, one field will be added that will display Waitlist actual to show how many students are on the Waitlist.

6. Will students be able to see where they are on a Waitlist?
Students will be able to view their position on a Waitlist in BearWeb.

7. Are students added into Waitlisted courses automatically?
No. The student will receive an email notification once a seat comes open and will have the option to register into the class. If the student does not complete the registration process within 24 hours, they will be removed from the Waitlist and the next student on the list will be notified via email.

8. When does Waitlisting open?
If a class has been set up with the Waitlist option, the Waitlist will become available via BearWeb once the class is closed.

9. Is the student guaranteed a seat if they get on a Waitlist?
No. Waitlisting does not guarantee a seat in the class. Students should check their Waitlist position regularly. If they are not moving up on the Waitlist, they may want to consider alternate classes to register for.

10. How are students notified when a seat becomes available on a Waitlisted class?
The student will automatically receive an email notifying them the class has a seat available. The student will then have 24 hours from the time the seat opened to register into that class. If the student does not register into the class by the deadline, they will be removed from the Waitlist and the next student in line will be notified of the available seat. This is the only notification the student will receive.

11. Which email address will the student receive the notification?
Waitlist notifications will be sent to the student's Baylor email address. It is the student's responsibility to check their email.

12. What happens if a student drops a class that has an active Waitlist?
If a student drops a class which has an active Waitlist, they cannot re-enroll into the class. They must add themselves on the Waitlist or enroll in a different section that does not have a Waitlist.

13. Is there a maximum number of hours a student can Waitlist?
No. There is no maximum for the number of Waitlisted hours for a student.

14. Is a student left on the Waitlist if they don't register within the 24 hours?
No.. After the 24 hours has ended, they are dropped off the Waitlist. The student can get back on the Waitlist if the student wishes to do so.

15. Are Waitlisted classes counted toward the student's credit hours?
No. Waitlisted classes do not count into the student credit hours.

16. Do registration restrictions prevent a student from registering for a Waitlisted class?
Yes, all registration restrictions (pre-requisites, minimum test score, departmental approval, etc.) apply to Waitlisted sections.

17. What do Waitlist Maximum, Actual, and Remaining mean under ‘Look Up Classes'?
Waitlist Maximum displays how many students are allowed on the waitlist, Waitlist Actual displays how many students are on the waitlist, and Waitlist Remaining displays how many students can still add to the waitlist.

18. What happens if the student misses the 24 hour timeline and still wants the class?
The student will be dropped from the waitlist, but can add himself or herself back on the end of the waitlist.

19. What happens if the student is placed on Academic Suspension?
If a student is scholastically dropped, all classes including any classes on the waitlist will be dropped.

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