Click here to Release Your D-Code Job
General information
PawPrints Departmental Codes, or D-Codes, allow student employees to use PawPrints stations for work-related printing without affecting their balances. Use the D-Code Print Locator to find D-Code enabled printers across campus. All D-Codes remain active for one semester and must be reactivated each semester of a student's employment.
Procedures
Departmental staff should request a D-Code for each student employee. The employee uses the D-Code to release work-related print jobs on D-Code enabled PawPrints stations. Student PawPrints balances will not be affected by work-related print jobs. A D-Code should only be used by the student employee to whom it is issued. Each D-Code will be disabled at the end of the semester, or upon termination of employment with the department.
Supervisors can (and should) periodically review the print history associated with a particular student employee. The print history will show the jobs released by D-Codes, which should only be work-related print jobs. Supervisors who become aware of personal print jobs that have been released by D-Codes should report the information to the PawPrints administrator at pawprints@baylor.edu. Baylor University Student Technology Services (a division of the Electronic Libaries) reserves the right to charge departments for excessive D-Code print jobs generated on general access printers.
PawPrints - Departmental Codes FAQ
1. What are PawPrints Departmental Codes (D-Codes)?
2. Why should I care about D-Codes?
3. Can you give me an example of when to use a PawPrints D-Code?
4. If the pages aren't charged to the students, who is charged for them?
5. Which printers are D-Code enabled?
6. How does a student employee use D-Codes?
7. How will I know that the student isn't using D-Codes for personal printing?
8. How do I get a D-Code for a student employee?
9. How long do D-Codes last?
10. I have a student leaving mid-semester. How do I cancel the D-Code?
11. I have a question about D-Codes that's not answered here. Whom may I contact?
PawPrints - Departmental Codes FAQ
1. What are PawPrints Departmental Codes (D-Codes)?
PawPrints Departmental Codes, or D-Codes, allow student employees to use PawPrints stations for work-related printing without deducting from their personal PawPrints balances.
2. Why should I care about D-Codes?
D-Codes will benefit your student staff or graduate assistants if they ever need to print work-related material on a public printer located in the library. They won't have to use their PawPrints allowance to print work-related material.
3. Can you give me an example of when to use a PawPrints D-Code?
Sure. If a graduate assistant in the English Department needs to print an article in the library as requested by her assistantship supervisor, the student can use a D-Code to print the article and the pages will not be charged to her PawPrints allowance.
4. If the pages aren't charged to the students, who is charged for them?
Any pages printed with D-Codes will be charged to the department associated with a particular D-Code.
5. Which printers are D-Code enabled?
A list of D-Code enabled printers can be found by clicking the link below, or by clicking "D-Code Print Locator" at the top of this page.
More Information: http://www.baylor.edu/pawprints/index.php?id=40699
6. How does a student employee use D-Codes?
Complete instructions for D-Code use are located on the D-Code page. Click on the "Using D-Codes" link.
7. How will I know that the student isn't using D-Codes for personal printing?
Supervisors will receive a report at the close of each semester detailing D-Code use for the semester. Supervisors can work with student assistants to recoup any losses from excessive D-Code printing for personal use.
8. How do I get a D-Code for a student employee?
Click the "Request a d-code" Quick Link. Complete the web-form, and we'll issue a D-Code for you to distribute to your student employee. Please allow 3-5 business days for processing.
9. How long do D-Codes last?
Because student staff have the potential to change frequently D-Codes will be deactivated at the end of each semester. D-Codes for returning student employees can be reactivated by completing the form at the beginning of the semester and choosing the "Reactivate previous D-Code" option.
10. I have a student leaving mid-semester. How do I cancel the D-Code?
Simple. Click on the "Cancel D-Code" link and complete the web-based form. Please allow 3-5 business days to process your request.
11. I have a question about D-Codes that's not answered here. Whom may I contact?
Please submit your question in an e-mail to pawprints@baylor.edu. We'll do our best to provide you with a quick answer.
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