Baylor University Poage Library

Permission to Publish


To request specific materials or information from our archives, please read these terms and conditions and select "I Agree." You may then submit a request for information on the following online form.

  1. INFORMATION:
    • The staff of the Poage Library can assist you in finding materials in our holdings by email, fax, mail, or phone during normal business hours.
  2. PHOTOCOPIES:
    • Color or black and white photocopies of Poage Library holdings may be requested. Special arrangements may also be made for digitization of some material.
    • Only positive (black on white) reproductions will be provided to patrons. The cost of any necessary negatives must be paid by the requestor, but all negatives will remain the property of Baylor University.
    • Fees for any duplication services may apply. Poage Library does not sell reproductions. The fee paid by patrons is charged exclusively for services and materials expended in photoduplication. Reproductions are made solely for purposes of study and research, and in lieu of loan of the materials. Only single copies will be made.
    • All reproductions provided by Poage Library will be of the best quality possible from the originals. Patrons are reminded, however, that originals which are faded, stained or otherwise damaged may fail to yield clear reproductions.
    • The Director of the Poage Library reserves the right to restrict or refuse photoduplication of such items as may be damaged by reproduction, or which are otherwise unsuitable for reproduction.
    • Reproductions supplied from materials in the holdings of Poage Library may not be sold, loaned or in any way transferred to any other organization, library or individual, nor may permission from the Poage Library for their use as source material for citation be transferred to any other individual or institution.
    • All reproductions intended for publication must comply with the Poage Library's publication regulations.
    • Any reproductions of copyrighted material must comply with applicable copyright laws.
  3. COPYRIGHTS:
    • Persons making use of materials or information from the holdings of the Poage Library are reminded of the existence of libel laws and of the need for due regard for property rights, literary rights and, when applicable, for copyright.The Poage Library is not responsible for the researcher's infringement on any of the above laws and rights.
    • The copyright law of the United States (Title 17, U. S. C.) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy is not to be "used for any purpose other than private study, scholarship or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use", that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of the copyright law.
  4. RESTRICTIONS:
    • Access restrictions apply to certain materials and collections. The staff of the Poage Library should be consulted concerning any restrictions or special provisions which may apply to Poage Library holdings.
    • If special restrictions or conditions have been placed upon the use of certain materials, the researcher must also file with the Poage Library a copy of any rights, permissions or privileges secured from their holders in regard to the use of restricted materials.
  5. PUBLICATION:
    • Written authorization for publication or other use of the Library's materials must be obtained from the Director of the Poage Library. Requests for authorization should include a statement of the specific documents or portions whose use is requested.
    • Permission for publication of materials from the holdings of Poage Library will be for one-time publication only after submission and approval of a Permission to Publish request.
    • If materials from Poage Library holdings should become a significant or major resource for a publication, we request that a copy of the published work be presented to Poage Library.
    • Materials reproduced from the holdings of Poage Library may not be used for publication without due regard for rights of literary property, both common law and copyright, and for the law of libel. The Director of Poage Library should be consulted concerning the availability of the materials for publication.
  6. CITATION:
    • The form of citation of materials from the Poage Library will be: [Identification of collection or record group]. W. R. Poage Legislative Library, Baylor University.Waco, Texas.
    • EXAMPLE: Sam B. Hall Papers. W. R. Poage Legislative Library, Baylor University . Waco, Texas.
    • When applicable, as in the case of manuscript or archival holdings, the title of the specific collection should precede the general citation.

Please click this button to continue to the information request form. By clicking this button, you agree to the above terms and conditions.

I have read and agree to the above Regulations for Use of Materials at the W. R. Poage Legislative Library.


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