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Minutes of Graduate Council
January 24, 2007
Cashion, Room 303
Larry Lyon, Presiding
Dwight Allman; Stacy Atchley; Robert Baird (for Bowery); Rodney Bowden; Tom Bratcher; Baudelio Garza; Susan Johnsen; Chris Kearney; Rafer Lutz; Chris Marsh; Carson Mencken; Karen Mittendorf (for Carini); David Music; Michael Parrish (for Hankins & Thompson); Robert Ray; David Schlueter; Al Smith; Matthew Stanford; David Sturgill; Peter Van Walsum
Others present at Waco campus:
Diane Brittain, Bracy Hill, Tom & Kristen Pope, Laine Scales, Sherry Sims, Chip Tate, Ken Wilkins
San Antonio Location:
Dr. Bob Baird gave the invocation.
I. Council of Southern Graduate School's award for New Scholars in Humanities and Fine Arts: Dr. Larry Lyon.
- Congratulations to Richard Russell, Ph.D., Assistant Professor of English has won the award for 2007; this prestigious regional award given every three years. Dr. Ray, the GPD from English, made the nomination.
- 20 different academic programs have had students receive travel award this year.
- 80 students have received travel awards so far this year compared to 50 at this time last year.
- Four times as many doctoral students have participated than master's students.
- Six travel awards have been given for international travel.
- A student may receive up to 2 awards per year.
- Doctoral students receive $300.00 per award and master's students receive $200.00.
- Nine departments are participating in the NRC project:
- All departments are making substantial progress toward the deadlines.
- Jana Marak of IRT and Sandra Harman of the Graduate School are contributing significantly to make this project successful.
- Data collected is critical since this assessment project may not be conducted by the NRC again.
- A wide variety of events have been held at the Quadrangle Apartments this year (pot-Luck dinners, football game events, lectures/discussion by faculty, screening of films and discussion.)
- Tom and Kristen Pope – live at the Quadrangle and highly recommend it for graduate students; enables graduate students to have safe and affordable housing near campus; provides fellowship and community support; provides camaraderie with other graduate students and/or spouses of graduate students.
- Bracy Hill will send an email to all graduate program directors with an attachment of a pamphlet entitled "Graduate Student Housing Community" which can be printed and distributed or attached to an email for a prospective student.
- Graduate School encourages the graduate program directors to communicate with prospective students and applicants regarding this housing opportunity.
- Graduate program directors are encouraged to discuss the teaching scores with their TAs; reward those who have high scores; work with those who need improvement.
- Environmental Science has a program to acknowledge and recognize their TAs who have high teaching scores.
- Six TAPP workshops and Core I and Core II seminars will be held during the spring 2007 semester.
- If spaces are available, graduate students who are not required to take the workshops and faculty may attend.
- Ms. Melinda Reynolds, Admissions Coordinator, is doing excellent job of processing the high volume of applications and getting materials entered into the system for departments.
- Ms. Tracy Freeman is a part time assistant who is now working in the Graduate School with admissions, which helps with the high volume.
- Technological improvements have helped the process be more efficient.
- ITS has provided support and improvements that have increased the efficiency of the on-line application process.
- Process to request stipend and tuition funds will be different for the 2008/2009 year; will require an operational request or a major strategic proposal.
- These requests for assistantship funds need to be presented via a major strategic plan and/or an operational request.
- To volunteer for a committee that will work on the processes, please email Dr. Lyon.
- A request has been made for recruitment funds for graduate programs.
- If funds become available, Dr. Lyon will notify departments.
- A proposal will be submitted via Project Office for an increase in health insurance benefits for married graduate students.
- If the lack of this insurance has been a problem for a department, the graduate program director should email Dr. Lyon to outline how the problem impacted their recruitment efforts.
- To volunteer for a committee that will work on the health insurance issue, please email Dr. Lyon.
The meeting concluded at 4:45 p.m.